Hotel Berlin, Berlin: Privacy Policy

COPYRIGHT & DISCLAIMER

PRIVACY POLICY

Introduction

At Hotel Berlin, Berlin, we care about personal privacy. It is of the utmost importance for us that all processing of personal data take place in consideration of the privacy of the individual. This is why we always do our best to ensure that all processing of personal data takes place in accordance with the General Data Protection Regulation (the “GDPR”) and other applicable legislation. This privacy policy (the “Policy”) applies to personal data about guests, customers and suppliers as well as other individuals who may be registered in IT systems (such as booking systems), website, apps, loyalty programs or the equivalent or personal data that is transferred from travel agencies, other booking sites or similar.

Who is the controller?

Pandox Berlin GmbH, Hotel Berlin, Berlin
Lützowplatz 17, 
10785 Berlin

Company Reg. No. HRB 96069

Tel: +49 30 2605 0
email: info@hotel-berlin.de

Who is our data protection officer?

STREIT GmbH Managementsysteme
Klaus Schropp
Lahnstraße 27-29,

64625 Bensheim

Mobil: +49 172  4321828
Email: k.schropp@streit-online.de

How we collect personal data

Depending on the situation, we collect information from you or from other sources.  

From you

If you have contact with us regarding a reservation or making a hotel reservation, have special requirements regarding your visit or use a social media that we provide, we will collect and process the information that you provide us with (which could include special categories of personal data, such as information about allergies). We also collect information from you that we need in relation to our loyalty programs (see the special terms and conditions regarding such programs).

From other sources

If someone makes a reservation for you, we process such personal data about you.

Also, sometimes we receive personal data from third parties (including other companies within our group) with whom we do business with or that are suppliers to us.

In addition, if permitted by law, we – or a third party – can, under certain circumstances, use tracking tools. Our website uses cookies. These are text files that are stored on your computer to track the preferences of visitors and to optimize our Internet offers. For this purpose, we may use transient and/or persistent cookies.

Transient cookies: These cookies are automatically deleted when you close the browser. These include, in particular, session cookies. You save a so-called session ID, with which various requests from your browser can be assigned to the common session. This will allow your computer to be recognized when you return to the site. Session cookies are deleted when you log out or when you close the browser.

Persistent cookies: These cookies remain valid for one year and can be deleted at any time via your browser. In order to prevent the storage of persistent cookies, the "Do not accept cookies" browser settings must be selected. However, if cookies are not accepted by the browser the functionality of the website may be limited.

Information gathered in this way will be stored separately. In particular, the data of the cookies are not linked to your other data.

Under certain circumstances, we process personal data about you that originates from publicly available sources. In cases where we process personal data about you that we have received from sources other than yourself, we will provide you with information in accordance with the GDPR (if possible).

Different types of processing activities

Information regarding guests

Type of personal data

Contact information (for example your name, e-mail address, telephone number and address), demographic information (such as age, gender, age and language), guest stay information (which could include special categories of personal data, such as information about allergies), passport number, loyalty program numbers, payment information (such as credit card number), business information, information relating to the reservation, information (e.g. feedback about our hotels and services) that you submit to us.

Lawful basis for the processing

Consent (in cases we have asked for that and you have accepted it) or that processing is necessary for the performance of a contract to which you are a party or in order to take steps at the request of you to entering into a contract (for example in relation to a reservation).

Purpose

To provide you with the services and products that you have asked for (for example in relation to a reservation).

Information regarding contact persons

Type of personal data

Contact details such as name, e-mail address and telephone number.

Lawful basis for the processing

Legitimate interests – we will use your data in ways that you would reasonably expect and which have a minimal privacy impact (or where there is a compelling justification for the processing) and solely in accordance with the purpose.

Purpose

We process personal data for the purpose of managing the supplier relationship, for contacts in various questions, billing and marketing (if applicable) or communicate in other ways with you and your company.

Social media

Type of personal data

The personal data that you submit to us on any social media platform (e.g. name, e-mail address and telephone number).

Lawful basis for the processing

Consent (in cases we have asked for that and you have accepted it) or that processing is necessary for the performance of a contract to which you are party or in order to take steps at the request of you to entering into a contract (for example in relation to a reservation) or legitimate interests.

Purpose

To provide you with the services and products that you want, to manage and market our services and products and to communicate with you.

E-mail

Type of personal data

Name, e-mail address, telephone number and any other personal data that you submit to us via e-mail. 

Lawful basis for the processing

Consent (in cases we have asked for that and you have accepted it) or that processing is necessary for the performance of a contract to which you are party or in order to take steps at the request of you to entering into a contract (for example in relation to a reservation) or legitimate interests.

Purpose

To provide you with the services and products that you want, to manage and market our services and products and to communicate with you.

Personal data regarding children

As far as we know, we are not in contact or collect personal data from children under 18 without relevant permission from a parent or guardian. If you believe we have inadvertently collected such information, please contact us so we can promptly obtain parental consent or remove the information.

Direct marketing

We may use your personal data to communicate and provide you with offers and other information in relation to marketing activities. If you have consented to receive marketing, you may at any time opt out at a later date. 

In addition, if you receive marketing you have the right to at any time stop us from contacting you for marketing purposes and you are at any time entitled to object to the processing of personal data for such marketing purposes (see further below regarding your opportunities and rights in relation to this). Furthermore, you can decline to receive marketing by using the links in the relevant communication.   

Camera surveillance

We use camera surveillance at certain hotels. Camera surveillance is deemed to be particularly sensitive from a privacy perspective and it is of great importance that all camera surveillance take place in accordance with the relevant legislation in effect from time to time.

Contact us if you would like more information about our camera surveillance (see contact details below).

Different kind of systems

Depending on the circumstances, we may process personal data in, or in relation to, inter alia, the following types of systems:

Property management system, property operation system, staff registration system, productivity system, telephone system, accounting system, clock system, yield management system, revenue center system,

communication system, salary system, credit card system, key card system, TV and IT infrastructure (Internet etc.) and video surveillance system.

Who are the recipients or the categories of recipients which will receive the personal data?

In order to serve you, we may share your personal and anonymous data with other companies (including companies (and hotels) within the same group as us), such as vendors, contractors and co-operation companies. Their use of information is limited to these purposes and subject to agreements that require them to keep the information confidential. Our vendors provide assurance that they take reasonable steps to safeguard the data they hold on our behalf, although data security cannot be guaranteed.

In addition, we may share information with third parties that are data processors that perform services to us (e.g. companies that operate our hotels, assist us in marketing activities) and with other group companies (e.g. to facilitate reservations). If needed, we share information with relevant authorities.

We may also share personally identifiable information (such as name, address, e-mail address or telephone number) with trusted partners in order to provide you with relevant advertising offers or services.

Analytics companies may access anonymous data (such as your IP address or device ID) to help us understand how our services are used. They use this data solely on our behalf. They do not share it except in aggregate form; no data is shared as to any individual user.

Will transfers be made to any third country?

As a main rule, we will not transfer any personal data to a third country (i.e. a country outside the EU/EEA). If, we will make sure there is a decision by the Commission regarding adequate safeguards or that the transfer and processing is lawful in any other way according to the GDPR (e.g. by entering into standard contractual clauses adopted by the Commission).

How long is the personal data saved? 

We will not save personal data longer than necessary taking into consideration the purpose of the relevant processing. Our responsible managers shall ensure that any routines applicable to deletion of personal data are complied with (please note that certain laws require that certain types of information must be saved for specified periods of time).

What rights do you have as a data subject?

You have the right to have your personal data corrected, in certain cases to object to the processing and to require the personal data to be erased, that it should be restricted (a marking that the processing of the personal data should be restricted to a particular purpose), and that it should be turned over to you on an IT medium (data portability). Please note, however, that certain personal data is necessary in order to be able to fulfil certain duties, such as payment information, and may therefore not be restricted or erased for this purpose. You also have the right to withdraw your consent where the processing is based on consent. Where this is the case, this will be stated as the legal basis in the relevant sections.

In order to exercise your rights under the GDPR, you must send in your request to, or contact, the data controller (please see contact details below). Please see below for a more detailed description of your rights as a data subject.

1. Extracts from filing systems

You are entitled to obtain information about what personal data is registered about you in our filing systems, generally free of charge (commonly referred to as extracts from filing systems). Please send your request for an extract from the filing systems to the data controller (please see contact details below). The extract is normally sent to you within one month, to your email address which is registered in our systems or your National Public Register address. If it will take more than one month, we will inform you of the reasons for the delay. If you believe that any information about you in a filing system is incorrect or misleading, please contact us.

2. The right to correction

As a data subject, you have the right to require that we correct any incorrect personal data about you as a data subject. This also means that you, as a data subject, are entitled to supplement incomplete personal data, among other things by providing a supplemental statement. Such supplementation relates to personal data which is missing and which is relevant taking into consideration the purpose of the processing of the data.

3. The right to erasure

You are entitled to contact us and request for your personal data to be erased. The personal data must be erased in the following cases:

      • where the data is no longer necessary for the purposes for which it was collected.
      • where the processing is based on your consent and you withdraw the consent (and there is no other legal basis for the processing).
      • where the processing takes place for direct marketing and you, as the data subject, oppose the processing of the data.
      • Where you, as the data subject, oppose processing which takes place following a weighing of interests and there is no legitimate reason which overrides your interest.
      • where the personal data has been processed unlawfully.
      • where erasure is required in order to fulfil a legal obligation.
      • where the personal data relates to children and has been collected in conjunction with the child creating a profile in a social network.

We are entitled to deny erasure in certain cases, among others in order to fulfil a legal obligation.

4. The right to restrict processing

In certain cases, you have the right to require that we restrict the processing of your personal data. A restriction entails that the data is marked so that in the future it may only be processed for certain limited purposes. The right to restriction applies where you believe that the data is incorrect and request a correction. In these cases, you can request a restriction of the processing during the period of time in which we are investigating the accuracy of the data.

5. The right to data portability

In certain cases, you have the right to receive personal data regarding you as a data subject and which you have provided to us and the right to transfer this data to another controller. This right applies to automated processing where the processing of personal data is supported by a consent from you as the data subject, or in order to perform an agreement with you and this applies only to such data as you yourself have provided.

6. The right to make objections

You are entitled, at any time whatsoever, to object to our processing of your personal data where it involves personal data which is being processed based on a legitimate interest. In such case, we may no longer process the personal data unless we can demonstrate a compelling legitimate reason for the processing which overrides the interests, rights and freedoms of the data subject, or where takes place in order to establish, exercise or defend against a legal claim. Where the personal data is processed for direct marketing, you as a data subject are entitled at any time whatsoever to object to the processing of personal data involving you for such marketing, including profiling to the extent this is connected to such direct marketing.

Automated decision-making

No automated decision-making is taking place (including profiling).

Have we asked for your consent? Then you can always withdraw your consent!

Under certain circumstances, we have to ask for your consent in order to provide you with services and process your personal data. Following your consent, we will only process your personal data for the purposes related to such service, product or similar.

In the following cases, inter alia, we may request your consent:

      1. Marketing activities;
      2. In relation to processing of children’s data (where we will obtain consent from a parent);
      3. If we process special categories of personal data (such as allergies);
      4. If we transfer personal data to a third country:
      5. [Processing of Reservations]
      6. Processing of personal preferences for the purpose of personalisation

Where the processing is based on consent, you are entitled at any time whatsoever to withdraw the consent (without this affecting the lawfulness of the processing carried out on the basis of the consent before the consent was withdrawn). If you would like to withdraw your consent, please refer to the same service, website or similar where you consented or contact us at the address or telephone number below.

You are always entitled to file a complaint with the relevant privacy protection authority or a corresponding supervisory authority

The supervision is exercised by the data protection authority. The data protection authority has the possibility of reviewing the personal data processing which is carried out by us. If we fail to comply with the GDPR, the authority, for example, can issue a warning and/or impose an administrative fine. You can find more information and contact details to the data protection authority here:

Berliner Beauftragte für Datenschutz und Informationsfreiheit
Friedrichstr. 219, 10969 Berlin

Email: mailbox@datenschutz-berlin.de
Tel. 030-138890
https://datenschutz-berlin.de/

Security measures

We have implemented appropriate technical and organizational measures to ensure a level of security appropriate to the risk with relevant processing activity (including reasonable steps to secure your personally identifiable information against unauthorized access or disclosure). We encrypt transmission of data on pages where you provide payment information. However, no security or encryption method can be guaranteed to protect information from hackers or human error. Please always use the internet with caution.

Miscellaneous

You are not obligated to provide us with any information and personal data about you. However, in some cases, we will not be able to provide you with some of our services or products if we are not allowed to process your personal data.

Contact details

If you have any questions or concerns about our privacy policies or our processing of your personal data, please contact us:

STREIT GmbH Managementsysteme
Klaus Schropp
Lahnstraße 27-29,
64625 Bensheim

Mobil: +49 172  4321828
Email: k.schropp@streit-online.de

 

Updates of the Policy

We may update this policy from time to time. As required by law, we will notify you of any material changes to our Policy. We will always post an updated copy on our relevant websites. Therefore, please check our site for updates.

VEREINBARUNG ZWISCHEN DEM NUTZER

UND Pandox Berlin GmbH, c/o Hotel Berlin, Berlin

Dieses Webangebot wird Ihnen als Benutzer vorbehaltlich ihres uneingeschränkten Einverständnisses mit den folgenden Nutzungsbedingungen zur Verfügung gestellt. Durch Benutzung dieses Webangebots erklären Sie sich mit diesen Bedingungen einverstanden.

BESCHRÄNKUNG PRIVATE UND NICHT GEWERBLICHE NUTZUNG

Dieses Webangebot ist ausschließlich für Ihren privaten und nicht gewerblichen Gebrauch bestimmt. Es ist nicht gestattet, Informationen, Software, Produkte oder Dienstleistungen, die Sie in diesem Webangebot finden oder von diesem erhalten, zu verändern, zu vervielfältigen, zu vertreiben, zu übertragen, darzustellen, vorzutragen, wiederzugeben, zu veröffentlichen, zu lizenzieren, oder abgeleitete Bearbeitungen hiervon zu erstellen, zu übermitteln oder zu verkaufen.

COPYRIGHTS UND WARENZEICHEN

Alle Inhalte dieses Webangebots unterliegen dem Copyright © 2015 der Pandox Berlin GmbH, c/o Hotel Berlin, Berlin. Alle Rechte bleiben vorbehalten.

Pandox Berlin GmbH, c/o Hotel Berlin, Berlin ist eine Handelsbezeichnung der Tochtergesellschaften der Pandox AB, die weltweit als Hotelimmobiliengesellschaft tätig ist. Warenzeichen der Pandox Berlin GmbH, c/o Hotel Berlin, Berlin dürfen ohne vorherige schriftliche Einwilligung der Pandox Berlin GmbH, c/o Hotel Berlin, Berlin öffentlich nicht benutzt oder dargestellt werden, außer soweit dies anderweitig auf diesem Webangebot für heruntergeladene Logos und Photographien vorgesehen ist.

HAFTUNGSAUSSCHLUSS

Die Angaben in diesem Webangebot werden ohne jegliche, ausdrücklich oder stillschweigend enthaltene, gesetzlich oder anderweitig festgelegte Gewährleistungen, Zusicherungen, Voraussetzungen, Verpflichtungen, Bedingungen, einschließlich aber ohne Beschränkung auf die Zusicherung einer allgemeinen Gebrauchstauglichkeit, der Nichtverletzung geistigen Eigentums oder einer besonderen Gebrauchstauglichkeit zur Verfügung gestellt. Soweit einzelne Rechtsordnungen den Ausschluss der genannten Garantien untersagen, können die obigen Ausschlüsse für Sie nicht anwendbar sein. Des Weiteren gewährleistet Pandox Berlin GmbH, c/o Hotel Berlin, Berlin nicht die Richtigkeit oder Vollständigkeit der Informationen, Texte, Grafiken, Verknüpfungen oder anderer Elemente der Angaben. Pandox Berlin GmbH, c/o Hotel Berlin, Berlin ist es jederzeit ohne Ankündigung erlaubt, Änderungen in den Angaben, Programmen, Richtlinien oder anderen Informationen, die in den Angaben enthalten sind, zu machen. Pandox Berlin GmbH, c/o Hotel Berlin, Berlin übernimmt keine Verpflichtung, die Angaben zu aktualisieren.

Keinesfalls wird Pandox Berlin GmbH, c/o Hotel Berlin, Berlin und / oder ihre Konzerngesellschaft für unmittelbare oder mittelbare Schäden, Folgeschäden oder sonstige Schäden, einschließlich für Gewinnausfälle oder Datenverluste, weder aus einem vertraglichen Anspruch noch aus einen Anspruch aus unerlaubter Handlung haften, der durch die Benutzung oder den Betrieb des Webangebots entsteht. Dies gilt auch dann, wenn Pandox Berlin GmbH, c/o Hotel Berlin, Berlin von der Möglichkeit solcher Schäden verständigt worden ist. Da einzelne Gerichtsbarkeiten den Ausschluss oder die Beschränkung der Haftung für Folge- oder Zufallsschäden untersagen, kann die obige Beschränkung für Sie nicht anwendbar sein.

KEIN UNRECHTMÄßIGER ODER VERBOTENER GEBRAUCH

Als Voraussetzung des Gebrauchs unseres Webangebots sichern Sie Pandox Berlin GmbH, c/o Hotel Berlin, Berlin zu, dass Sie dieses Webangebot nicht für Zwecke verwenden, die rechtswidrig oder durch diese Nutzungsbedingungen untersagt sind.

LINKS AUF WEBANGEBOTE VON DRITTEN

Dieses Webangebot kann "Hyperlinks" auf Websites enthalten, die von anderer Seite als von Pandox Berlin GmbH, c/o Hotel Berlin, Berlin betrieben werden. Solche "Hyperlinks" werden lediglich als Verweisung zur Verfügung gestellt. Pandox Berlin GmbH, c/o Hotel Berlin, Berlin kontrolliert weder diese Webangebote noch ist sie verantwortlich für deren Inhalt. Die Einbeziehung von "Hyperlinks" in solche Webangebote beinhaltet weder eine Bestätigung der Angaben auf diesen Websites noch schließt diese eine Verbindung mit deren Betreibern ein.

ÄNDERUNGEN DIESER VEREINBARUNG

Pandox Berlin GmbH, c/o Hotel Berlin, Berlin können jederzeit nach ihrem alleinigen Ermessen die Zugriffsbedingungen zu diesem Angebot verändern. Ihre fortgesetzte Benutzung dieses Webangebots nach einer solchen Änderung gilt als Genehmigung der Änderung.

ALLGEMEINES

Jegliche Ansprüche aufgrund dieser Vereinbarung oder der Angaben unterliegen dem Recht des Staates Deutschland, Europa, unter Ausschluss seiner Rechtswahlnormen. Diese Vereinbarung begründet die vollständige Übereinkunft der Parteien im Hinblick auf den hiervon betroffenen Gegenstand und verdrängt alle früheren mündlichen oder schriftlichen Absprachen. Eine Unterlassung oder Verzögerung der Ausübung von Rechten, der hierunter fallenden Rechtsmittel oder der Geltendmachung der Geschäftsbedingungen dieser Vereinbarung durch die Pandox Berlin GmbH, c/o Hotel Berlin, Berlin begründet keinen Verzicht auf diese. Sollte ein Teil dieser Vereinbarung oder eine Bestimmung derselben unwirksam, nicht durchsetzbar oder nichtig sein, so lässt dies die Wirksamkeit der Bestimmungen im Übrigen unberührt. Überschriften dienen lediglich der Annehmlichkeit und sind nicht für eine Auslegung dieser Vereinbarung bestimmt.

Sie stimmen zu, dass als Ergebnis dieser Vereinbarung oder der Benutzung dieses Webangebots kein Joint-Venture, keine Gesellschaft, kein Vertretungsverhältnis und kein Vertretungsverhältnis zwischen Ihnen und der Pandox Berlin GmbH, c/o Hotel Berlin, Berlin entsteht.

Fiktive Bezeichnungen von hier erwähnten Unternehmen, Produkten, Personen, Charakteren, und / oder Daten beabsichtigten, weder eine reale Person oder Veranstaltung noch ein wirkliches Unternehmen oder Produkt darzustellen.

Alle Rechte, soweit nicht ausdrücklich gewährt, bleiben vorbehalten.

BENUTZUNG DES WEBANGEBOTS

Die Reservierungsfunktion dieses Webangebots für die Pandox Berlin GmbH, c/o Hotel Berlin, Berlin wird lediglich zur Unterstützung der Kunden bereitgestellt, um die Verfügbarkeit der mit Reisen im Zusammenhang stehenden Waren und Dienstleistungen zu ermitteln und um rechtmäßige Reservierungen vorzunehmen; andere Zwecke sind nicht vorgesehen. Sie sichern zu, dass Sie mindestens 18 Jahre alt sind und das Recht besitzen, diese Vereinbarung zu schließen und dieses Webangebot in Übereinstimmung mit den hier vorliegenden Geschäftsbedingungen zu benutzen. Hiermit erklären Sie sich bereit, finanziell für jegliche Benutzung dieses Webangebots zu haften (dies gilt auch für die Benutzung Ihres Accounts durch Andere, insbesondere auch durch in Ihrem Haushalt lebende Minderjährige). Außerdem erklären Sie sich einverstanden, die Benutzung dieses Webangebots durch Minderjährige unter Ihrem Namen oder Account zu kontrollieren. Sie gewährleisten ferner, dass alle Informationen, die durch Sie oder Mitglieder Ihres Haushalts bei der Benutzung dieses Webangebots mitgeteilt werden, richtig, korrekt und ohne Einschränkungen sind sowie ferner keine falschen oder betrügerischen Reservierungen darstellen. Des Weiteren willigen Sie ein, dass die Reservierungsmöglichkeiten dieses Webangebots nur dazu dienen, rechtmäßige Reservierungen oder Käufe für Sie oder für andere Personen zu tätigen, für die Sie rechtsgültig bevollmächtigt sind. Auch haben Sie Verständnis dafür, dass der übermäßige Gebrauch oder Missbrauch der Reservierungsmöglichkeiten dieses Webangebots dazu führen kann, dass Ihnen der Zugriff zu solchen Einrichtungen verweigert wird.

Für Reservierungen und andere Dienstleistungen, für die Kosten entstehen können, erklären Sie sich einverstanden, sich an die mit dem Kauf verbundenen Geschäftsbedingungen zu halten, einschließlich der - aber nicht beschränkt auf die - Bezahlung aller fälligen Beträge und des Einverständnisses mit allen Regeln und Beschränkungen hinsichtlich der Verfügbarkeit der Tarife, Produkte oder Dienstleistungen. Sie sind haftbar für alle Kosten, Gebühren, Abgaben, Steuern und Festsetzungen, die sich aufgrund der Benutzung dieses Webangebots ergeben.

WÄHRUNGSUMRECHNUNG

Devisenkurse beruhen auf öffentlich verfügbaren Quellen und sollten lediglich als Richtlinie verwendet werden. Zimmerpreise werden nur in der jeweiligen Landeswährung des Hotels garantiert. Eine tägliche Aktualisierung der Währungskurse erfolgt nicht. Die in diesem Webangebot zur Verfügung gestellten Währungsinformationen werden für richtig gehalten; die Pandox Berlin GmbH, c/o Hotel Berlin, Berlin und / oder Konzerngesellschaft garantiert für deren Richtigkeit jedoch nicht.